Iowa Admin. Code r. 751-2.14

Current through Register Vol. 47, No. 6, September 18, 2024

Rule 751-2.14 - Personally identifiable information

This rule describes the nature and extent of personally identifiable information which is collected, maintained, and retrieved by the commission by personal identifier in record systems as defined in rule 2.2(17A,22). For each record system, this rule describes the legal authority for the collection of that information and the means of storage of that information and indicates whether a data processing system matches, collates, or permits the comparison of personally identifiable information in one record system with personally identifiable information in another record system. The record systems maintained by the commission are:

(1) Payroll and personnel information system.*

(2) Vendor files.

(3) Certificates of insurance for contractors performing work for the commission.

(4) Referrals to the attorney general.

(5) Contract and lease files.

(6) Accounts receivable and accounts payable system.*

(7) Various grant planning files, confidential trade secrets, litigation files.

All of the above-listed records are collected pursuant to the authority of Iowa Code Supplement chapter 8D. All are stored in paper form with those items noted by an asterisk (*) also stored in electronic form. Supplementary records in these categories are stored in paper form or on microfilm or microfiche. None of the information stored can be matched, collated or compared.

Iowa Admin. Code r. 751-2.14