D.C. Mun. Regs. tit. 19, r. 19-4385
The DCPL Chief Procurement Officer ("CPO") may authorize advance payments to a responsible contractor who is a provider for the Books from Birth program upon the determination that such advance payments are appropriate and necessary to achieve the goals of the Books from Birth program.
The CPO shall not authorize the use of advance payments unless the following criteria are met:
Before authorizing any advance payments allowed under this section, the DCPL CPO complete a written determination and findings which sets forth the contracting officer's findings on each of the criteria set forth in § 4385.2.
If a contractor requesting advance payments is also receiving advance payments under another District contract, the DCPL CPO shall include this information in the determination and findings, and shall consider the additional financial risk to the District when making his or her recommendation.
If the request for advance payments is approved, the DCPL CPO shall ensure that the advance payments do not exceed three (3) months of payments within the annual contract.
The contractor shall submit an invoice for the proposed amount of the advance based on estimated costs before the advance is issued. Once the advance has been issued, the contractor shall submit invoices of the actual cost incurred on a monthly basis or as determined by the DCPL CPO.
When advance payments are made under a contract, the contract administrator shall closely monitor the performance of the contractor and the contractor's financial condition. A contractor receiving advance payments shall be subject to audit at any time, as determined by the DCPL CPO or contract administrator.
The DCPL CPO may suspend or terminate advance payments if the contractor fails to account adequately for the use of advance funds or fails to use the funds to meet obligations related to the contract, including but not limited to the following:
At the end of each fiscal year, the contractor shall refund DCPL any monies owed as a result of advance payments issued to the contractor.
The DCPL CPO shall charge interest on the daily balance of the advance payments due to be refunded to DCPL at the rate of interest the District allows in judgments and decrees as set forth in the D.C. Official Code § 28-3302(c) (1981 ed.), unless the balance is repaid within thirty (30) days of the end of the fiscal year.
The DCPL CPO shall not allow interest charges for advance payments as reimbursable costs under cost-reimbursement contracts, whether the interest charge was incurred by the prime contractor or a subcontractor.
D.C. Mun. Regs. tit. 19, r. 19-4385