D.C. Mun. Regs. r. 19-4321
Current through Register Vol. 71, No. 33, August 16, 2024
Rule 19-4321 - EMERGENCY PROCUREMENTS4321.1The CCO may approve a procurement on an emergency basis if the requirement is essential to the Library's mission to handle an existing emergency situation.
4321.2The CCO shall have the authority to award contracts on an emergency basis for requirements that are essential to the mission of the Library when an emergency condition exists.
4321.3Emergency Procurement procedures shall not be used for long-term contract requirements and the performance of which shall not exceed one hundred twenty (120) days.
4321.4The CCO shall not be required to publicize emergency solicitations or contract awards for emergency requirements.
4321.5The CCO shall take steps to maximize competition by soliciting bids or proposals from as many potential offerors as possible.
4321.6The CCO shall not award emergency contracts on a sole source basis unless the CCO prepares a sole source D& F to justify the sole source in accordance with Section 4320.
4321.7The CCO shall prepare a written D& F to justify emergency procurements. Each emergency D& F shall include the following:
(a) The description of the proposed procurement action;(b) A description of the emergency;(c) The estimated value or cost;(d) A description of the efforts made to ensure that bids or proposals are received from as many potential sources as possible.(e) A determination that the anticipated costs to the Library will be fair and reasonable; and(f) Any other relevant facts that support the emergency justification.4321.8The CCO shall determine the appropriate format to solicit bids or proposals on an emergency basis.
4321.9The CCO shall ensure that each contract awarded under emergency procurement procedures contain clauses, provisions, representations and certifications required by law and these regulations.
D.C. Mun. Regs. r. 19-4321
Final Rulemaking published at 55 DCR 493 (January 18, 2008); as amended by Notice of Final Rulemaking published at 59 DCR 2712, 2713 (April 6, 2012)Authority: The Board of Library Trustees (Board) through D.C. Official Code § 39-105 (2011 Supp.) designated the Chief Librarian to establish rules and manage the day-to-day operations of the library. The Board, pursuant to the authority set forth in An Act To establish and provide for the maintenance of a free public library and reading room in the District of Columbia, approved June 3, 1896, 29 Stat. 244, ch. 315, § 5; April 1, 1926, 44 Stat. 230, ch. 98, § 5; Mar. 3, 1979 (D.C. Law 2-139, § 3205(jjj); 25 DCR 5740); Sept. 5, 1985 (D.C. Law 6 17, § 2; 32 DCR 3582); Apr. 12, 1997 (D.C. Law 11-259, § 316; 44 DCR 1423); Oct. 21, 1998 (112 Stat. 2681 146, Pub. L. 105 277, § 156 (codified at D.C. Official Code § 39-105 ); 27 DCRR § 2.1, 24 DCR 11011, 11014 (June 30, 1978); as amended by Final Rulemaking published at 38 DCR 1011 (February 8, 1991).