14 Del. Admin. Code § 252-4.0

Current through Register Vol. 28, No. 3, September 1, 2024

Section 252-4.0 - Transfer of the Records of Public School and Private Schools Students

4.1 When a student transfers from a public school, private school or an educational program operated by the Department of Services for Children, Youth and Their Families to any other school in Delaware, the receiving school shall immediately request the Cumulative Record File from the sending school or program.

4.2 The Cumulative Record File shall follow each student transferred from one school to another including files for each student with disabilities transferred from one school to another.

4.2.1 Public schools, school districts, private schools and educational programs operated by the Department of Services for Children, Youth and Their Families shall promptly transfer a student's Cumulative Record File upon the request of a receiving school.

4.2.1.1 Public schools and school districts shall maintain the original Cumulative Record File and provide a copy of the file when students transfer to a private school or educational program operated by the Department of Services for Children, Youth and Their Families.

4.2.1.2 Public schools and school districts shall provide the original Cumulative Record File when transferring records to another public school.

4.2.2 Unpaid student fees or fines shall not be a basis for a public school, school district or an educational program operated by the Department of Services for Children, Youth and Their Families to deny or to delay transfer of the Cumulative Record File.

4.2.3 Students shall not be denied enrollment into a public school on the grounds that the student's Cumulative Record File has not been received.

4.3 Before transferring student records, a public school, school district or private school shall specifically confirm that the Cumulative Record File contains the student's Discipline Record.

4.4 When students transfer to a Delaware school from any other school including a school in a foreign country, the receiving school is responsible for having the transcripts evaluated.

4.5 Upon the closure of a charter school, the student's Cumulative Record File shall be forwarded to the receiving school in accordance with charter school closure protocol as outlined in 14 Del.C. § 512(16) and § 515(i).

14 Del. Admin. Code § 252-4.0

19 DE Reg. 618 (1/1/2016)
24 DE Reg. 348 (10/1/2020)
26 DE Reg. 761 (3/1/2023) (Final)