Section 42.503-1 - Postaward conference arrangements(a) The contracting officer who decides that a conference is needed is responsible for- (1) Establishing the time and place of the conference;(2) Preparing the agenda, when necessary;(3) Notifying appropriate Government representatives (e.g., contracting/contract administration office) and the contractor;(4) Designating or acting as the chairperson;(5) Conducting a preliminary meeting of Government personnel; and(6) Preparing a summary report of the conference.(b) When the contracting office initiates a conference, the arrangements may be made by that office or, at its request, by the contract administration office.