Cal. Code Regs. tit. 2 § 20235

Current through Register 2024 Notice Reg. No. 44, November 1, 2024

Section 20235 - Ballot Card Accounting Record

Unfinished ballot cards and ballot cards shall not be used for any purpose other than for voting in an election being conducted pursuant to California Elections Code. Any ballot printer that places a Secretary of State provided tint or watermark on ballot stock shall maintain a Ballot Card Accounting Record. The Ballot Card Accounting Record shall be submitted to the Secretary of State within thirty (30) calendar days after the date of the election, except for ballot cards purchased after election day for the purpose of duplication, in which case, the Ballot Card Accounting Record shall be submitted to the Secretary of State within thirty (30) calendar days after shipment to the jurisdiction. A release must still be obtained from the Secretary of State as prescribed in Elections Code section 13005.

(a) Each Ballot Card Accounting Record shall contain the following information:

(1) Name of the ballot printer;

(2) Name of the election;

(3) Date of the election;

(4) Tint and watermark assignment for the election;

(5) Name of the jurisdiction for which the unfinished ballot cards or ballot cards are being printed;

(6) The process being used to produce the ballots;

(7) Contract and/or purchase order number;

(8) Ballot card dimension;

(9) Format;

(10) Ballot type (e.g. permanent vote by mail, precinct, accessibility, daily vote by mail updates, duplicates, or ballot on demand);

(11) Quantity in the contract or purchase order;

(12) Quantity produced (e.g. manufactured and/or finished);

(13) Quantity shipped;

(14) Quantity scrapped or destructed; and

(15) Quantity placed in the warehouse for storage.

(b) For a ballot printer who only finishes the unfinished ballot cards received from a manufacturer, the Ballot Card Accounting Record shall also contain the following information:

(1) Name of the manufacturer who produced the unfinished ballot cards; and

(2) Quantity of unfinished ballot cards received from the manufacturer.

Cal. Code Regs. Tit. 2, § 20235

1. Amendment of subsections (b), (d) and (e) and amendment of NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No. 13).
2. Renumbering of former section 20235 to section 20233 and new section 20235 filed 1-11-2018; operative 1-11-2018 pursuant to Government Code section 11343.4(b)(3) (Register 2018, No. 2).

Note: Authority cited: Section 13004, Elections Code. Reference: Sections 13005 and 13006, Elections Code.

1. Amendment of subsections (b), (d) and (e) and amendment of Note filed 3-26-2013; operative 7-1-2013 (Register 2013, No. 13).
2. Renumbering of former section 20235 to section 20233 and new section 20235 filed 1-11-2018; operative 1/11/2018 pursuant to Government Code section 11343.4(b)(3) (Register 2018, No. 2).