Ala. Admin. Code r. 300-4-3-.06

Current through Register Vol. 42, No. 10, July 31, 2024

Section 300-4-3-.06 - Refund Policies And Procedures

Funds are considered received by a student when the ASGP check is delivered to the student, or when the institution credits an ASGP payment to the student's account.

(a) If a student whose eligibility for a grant has been certified by an approved institution becomes ineligible for a grant before the expiration of the institutional tuition refund period, the grant funds shall not be delivered to the student but shall be returned to the Alabama Student Grant Program.

(b) If a student becomes ineligible for a grant at an approved institution after funds are received by the student (following certification as eligible for an Alabama Student Grant Program award) prior to the end of the academic term and who is entitled to a refund in accordance with the institution's written refund policy, the student or the institution shall refund to the Alabama Student Grant Program any portion of the grant payment that exceeds the institution's direct charges to the student for the period of actual enrollment.

(c) Should a student drop below full-time enrollment to half-time status before the expiration of the institutional refund period (after being certified as full-time by the approved institution), the student shall receive one-half (1/2) of the YMAP for that term.

(d) If a student who drops below full-time enrollment to half-time status after funds are received by the student (following certification as full-time by the approved institution) and is entitled to a refund on reduced charges in accordance with the institution's written refund policy, the student or the institution shall refund to the Alabama Student Grant Program the difference between the amount of grants in full-time students as compared to half-time students for that particular term.

(e) Each refund payment to the Alabama Student Grant Program shall include:

1. The name of the approved institution involved;

2. The name and Social Security number of the student;

3. The action which necessitated the refund, and the date of that action;

4. The direct institutional charges to the student for the academic term involved;

5. The amount of the student's grant payment for that term; and

6. The amount of the refund due the Alabama Student Grant Program.

Ala. Admin. Code r. 300-4-3-.06

Filed September 30, 1982. Amended: Filed March 9, 1992.

Authors: Joseph T. Sutton, Henry J. Hector

Statutory Authority:Code of Ala. 1975, §§ 16-33A-1, et seq.