Ala. Admin. Code r. 257-X-1-.01

Current through Register Vol. 42, No. 10, July 31, 2024

Section 257-X-1-.01 - Meetings Of The Board

(1) The Board shall comply with the Alabama Open Meetings Act.

(2) A minimum of two (2) regular meetings shall be held each year. The annual meeting shall be the first meeting of the calendar year.

(3) Four members shall constitute a quorum for the transaction of business.

(4) At its first meeting each calendar year, the board shall elect a Chair, a Vice Chair, and Secretary from its membership. No member shall be elected to serve more than two (2) consecutive years in the same office.

(5) The Chair shall, in accordance with these rules, rule upon all questions of procedure at meetings of the Board. The decision of the Chair shall be final.

(6) All proceedings of the Board shall be governed by Roberts Rules of Order, latest revised edition, except during disciplinary hearings and except where otherwise provided in these rules. A majority of those members on the Board present and voting on any matter shall decide that matter before the Board.

(7) Special meetings may be called by the Chair or by a quorum of the Board.

(8) Notice of a meeting shall be given to all Board members at least seven (7) days in advance of the meeting, unless all Board members agree to waive the seven (7)-day notice.

(9) Requests to present information to the Board during a regularly scheduled Board meeting shall be in writing to the Executive Director at least fourteen (14) days prior to the meeting. Exceptions may be made in extraordinary circumstances at the direction of the Chair. All requests are subject to review and approval by the Chair. The usual time limitation for presentations will be five (5) minutes with exceptions made by permission of the Chair. Written requests should include:

(a) Contact information of the designated spokesperson; and summary of information to be presented.

(10) The Executive Director or designee shall keep a record of all regular meetings. The minutes shall be transcribed and presented for approval or amendment at the next regular meeting of the Board. The minutes or a true copy thereof, approved by the Board, shall be open to public inspection.

(11) All regular meetings of the Board shall be open and public except for executive sessions as provided by the Alabama Open Meetings Act.

Ala. Admin. Code r. 257-X-1-.01

New Rule: Filed April 19, 2007; effective May 24, 2007. Amended: Filed June 19, 2012; effective July 24, 2012.

Amended by Alabama Administrative Monthly Volume XXXVII, Issue No. 01, October 31, 2018, eff. 12/3/2018.

Author: Alabama Board of Court Reporting

Statutory Authority:Code of Ala. 1975, §§ 34-8B-1 thru 34-8B-18