Statement of Organization, Functions and Delegations of Authority

This notice amends Part R of the Statement of Organization, Functions and Delegations of Authority of the Department of Health and Human Services (HHS), Health Resources and Services Administration (HRSA) (60 FR 56605, as amended November 6, 1995; 67 FR 46519, July 15, 2002; and 68 FR 787-793, January 7, 2003; 68 FR 64357-64357, November 13, 2003; 68 FR 64357-64357-64358, 70 FR 42347-42348, July 22, 2005; 71 FR 69135-69137, as last amended November 29, 2006).

This notice reflects organizational changes in the Health Resources and Services Administration. Specifically, this notice establishes the Office of Financial Management (RB) and changes the organizational title of the Office of Administration and Financial Management (RS) to the Office of Management (RS). This notice also transfers the Division of Financial Management (RS2) from the Office of Administration and Financial Management (RS) to the newly established Office of Financial Management (RB).

Chapter RB—Office of Financial Management

Section RB-00, Mission

To provide staff financial advisory services to the Administrator, management staff and operating units of the Health Resources and Services Administration (HRSA).

Section RB-10, Organization

The Office of Financial Management (OFM) is headed by the Chief Financial Officer who reports directly to the Administrator, Health Resources and Services Administration. The OFM includes the following components:

(1) Office of the Chief Financial Officer (RB);

(2) Division of Budget (RB1); and

(3) Division of Financial Policy and Controls (RB2).

Section RB-20, Functions

Office of the Chief Financial Officer (RB)

(1) Provides leadership and coordination in the development and administration of the Health Resources and Services Administration's (HRSA) financial management policies; (2) develops budget submissions for HRSA; (3) collaborates with the HRSA Office of the Administrator (OA) in the development and implementation of long-range program and financing plans; (4) participates in budget reviews and hearings; (5) manages HRSA's system of internal budgetary planning and control of funds; (6) develops and implements HRSA-wide budgetary, financial systems and procedures; (7) conducts HRSA-wide FTE tracking; (8) prepares all applicable financial reports; (9) analyzes data and makes recommendations to assure effective safeguards are in place to prevent fraud, waste and abuse; (10) identifies or conducts special financial management training programs for OCFO and HRSA staff components; and (11) maintains liaison with the Department of Health and Human Services (DHHS), Office of Management and Budget, Congress, and other Government organizations on financial management matters.

Division of Budget (RB1)

(1) Reviews funds control measures to assure that no program, project or activity of HRSA obligates or disburses funds in excess of appropriations or obligates funds in violation of authorized purposes; (2) provides advice and assistance to senior HRSA management to verify the accuracy, validity, and technical treatment of budgetary data in forms, schedules, and reports, or the legality and propriety of using funds for specific purposes; (3) maintains primary liaison to expedite the flow of financial management work and materials within the Agency and/or between Agency components and DHHS, OMB, and congressional staff; (4) provides overall financial-based analyses and fiduciary review for senior HRSA management in order to assure appropriate workforce planning, funds control guidance, and analytical technical assistance in all phases of the budgetary process; and (5) develops the long-range program and financial plan for the Agency in collaboration with the Office of Planning and Evaluation, the Office of Legislation, and other administrative Agency components.

Division of Financial Policy and Controls (RB2)

(1) Provides leadership to define the control environment with senior HRSA management to perform risk assessments identifying the most significant areas necessary for internal control placements; (2) maintains overall responsibility for policies, procedures, monitoring of internal controls and systems related to payment and disbursement activities; (3) coordinates the development and improvement of HRSA's financial systems with the UFMS; (4) samples obligation documents and payment requests from a variety of private sector and Government sources to determine the validity and legality of the requests; (5) compiles and submits a variety of cash management and travel reports required by the Department of the Treasury and various other outside agencies; (6) serves as liaison with all HRSA Bureau/Office components and outside customers to provide financial information, resolve problems, and provide information on payment, and disbursement issues; (7) analyzes internal reports to provide management information on special interest topics; (8) develops needs assessment for financial management training based on Government-Wide and DHHS standards; and (9) assures Treasury requirements and OMB suggestions for best practices are implemented in training plan for Agency-wide use.

Section RB-30, Delegations of Authority

All delegations of authority and re-delegations of authority made to HRSA officials that were in effect immediately prior to this reorganization, and that are consistent with this reorganization, shall continue in effect pending further re-delegation.

Chapter RS—Office of Management

Section RS-10, Organization

Rename the Office of Administration and Financial Management (RS) as the Office of Management (RS) and amend the organization and functional statements to reflect the realignment of the Division of Financial Management (RS2) functions to the newly established Office of Financial Management.

Delete in its entirety and replace with the following:

The Office of Management (OM) is headed by an Associate Administrator, who reports directly to the Administrator, Health Resources and Services Administration. The Office of Management includes the following components:

(1) Office of the Associate Administrator (RS);

(2) Division of Management Services (RS1);

(3) Division of Workforce Management (RS3);

(4) Division of Procurement Management (RS4); and

(5) Division of Policy Review and Coordination (RS7).

Section RS-20, Functions

(1) Delete the functional statement for the Division of Financial Management (RS2) and move the function to the newly established Office of Financial Management; (2) Delete the functional statements for the Office of Administration and Financial Management (RS), Division of Management Services (RS1) and the Division of Policy Review and Coordination (RS7) and replace in their entireties; and (3) establish the Division of Workforce Management (RS3).

Office of the Associate Administrator (RS)

Provides Agency-wide leadership, program direction, and coordination to all phases of management. Specifically, the Office of Management: (1) Provides management expertise and staff advice and support to the Administrator in program and policy formulation and execution; (2) manages the Agency-wide Contingency of Operations (COOP) program; (3) provides administrative management services HRSA-wide including personnel, financial, property, space planning, safety, physical security, and general administrative services; (4) conducts Agency-wide workforce analysis studies and surveys; (5) plans, directs, and coordinates the Agency's activities in the areas of human resources management, including labor relations, personnel security, performance and alternative dispute resolution; (6) directs and coordinates the development of policy and regulations; (7) oversees the development of annual operating objectives and coordinates HRSA work planning and appraisals; (8) directs and coordinates the Agency's organization, functions and delegations of authority programs; (9) plans, directs, and coordinates the Agency's activities in the areas of procurement management; (10) oversees and coordinates the implementation of directives and policies relating to the Privacy Act; (11) plans, directs and coordinates the Agency's competitive sourcing program; (12) administers the Agency's Executive Secretariat and committee management functions; (13) serves as Chief Travel Official for the Agency; and (14) serves as Deputy Ethics Counselor.

Division of Management Services (RS1)

(1) Provides administrative management services HRSA-wide including personnel, financial, property, space planning, safety, physical security, and general administrative services; (2) ensures implementation of statutes, Executive Orders, and regulations related to official travel, transportation, and relocation; (3) provides oversight for the HRSA travel management program involving use of travel management services/systems, passenger transportation, and travel charge cards; (4) provides planning, management and oversight of all interior design projects, move services and furniture requirements; (5) develops space and furniture standards and related policies; (6) provides analysis of office space requirements required in supporting decisions relating to the acquisition of commercial leases and manages the furniture inventory; (7) provides advice, counsel, direction, and support to employees to fulfill the Agency's primary safety responsibility of providing a workplace free from recognizable safety and health concerns; (8) manages, controls, and/or coordinates all matters relating to mail management within HRSA, including, developing and implementing procedures for the receipt, delivery, collection, and dispatch of mail; (9) maintains overall responsibility for the HRSA Forms Management Program that includes establishing internal controls to assure conformity with Departmental policies and standards, including adequate systems for reviewing, clearing, costing, storing and controlling forms; (10) provides advice and guidance for the establishment or modification of administrative delegations of authority; (11) contributes to the analysis, development and implementation of Agency-wide administrative policies through coordination with relevant Agency program components and other related sources; (12) manages the Agency-wide Contingency of Operations (COOP) program; (13) provides advice and guidance for the establishment or modification of program delegations of authority; and (14) oversees and coordinates the implementation of directives and policies relating to the Privacy Act.

Division of Workforce Management (RS3)

(1) Conducts Agency-wide workforce analysis studies and surveys; (2) develops comprehensive workforce strategies that meet the requirements of the President's Management Agenda, programmatic needs of HRSA, and the governance and management needs of HRSA leadership; (3) evaluates employee development practices to develop and enhance strategies to ensure HRSA retains a cadre of public health professionals and reduces risks associated with turnover in mission critical positions; (4) provides advice and guidance for the establishment or modification of organization structures and functions; (5) manages ethics and personnel security programs; (6) administers the Agency's performance management programs, including the SES Performance Review Board; (7) manages quality of work life, flexiplace, and incentive and honor awards programs; (8) coordinates with the service provider the provision of human resources management, working with the service provider to communicate human resources requirements and to monitor the provider's performance; (9) directs and serves as a focal point for the Agency's intern and mentoring programs; and (10) manages the Alternative Dispute Resolution Program.

Division of Procurement Management (RS4)

(1) Provides leadership in the planning, development, and implementation of policies and procedures for contracts; (2) exercises the sole responsibility within HRSA for the award and management of contracts; (3) provides advice and consultation of interpretation and application of the Department of Health and Human Services policies and procedures governing contracts management; (4) develops operating procedures and policies for the Agency's contracts programs; (5) establishes standards and guides for and evaluates contracts operations throughout the Agency; (6) coordinates the Agency's positions and actions with respect to the audit of contracts; (7) maintains liaison directly with or through Agency Bureaus or Offices with contractors, other organizations, and various components of the Department; and (8) provides leadership, guidance, and advice on the promotion of the activities in HRSA relating to procurement and material management governed by the Small Business Act of 1958, Executive Order 11625, and other statutes and national policy directives for augmenting the role of private industry, and small and minority businesses as sources of supply to the Government and Government contractors.

Division of Policy Review and Coordination (RS7)

(1) Advises the Administrator and other key Agency officials on cross-cutting policy issues and assists in the identification and resolution of cross-cutting policy issues and problems; (2) establishes and maintains tracking systems that provide Agency-wide coordination and clearance of policies, regulations and guidelines; (3) plans, organizes and directs the Agency's Executive Secretariat with primary responsibility for preparation and management of written correspondence; (4) arranges briefings for Department officials on critical policy issues and oversees the development of necessary briefing documents; (5) administers administrative early alert system for the Agency to assure senior Agency officials are informed about administrative actions and opportunities; (6) coordinates the preparation of proposed rules and regulations relating to Agency programs and coordinates Agency review and comment on other Department regulations and policy directives that may affect the Agency's programs; (7) manages and maintains a records management program for the Agency; (8) manages the intra- and interagency agreements process; (9) oversees and coordinates the Agency's committee management activities; and (10) coordinates the review and publication of Federal Register notices.

Section RS-30, Delegations of Authority

All delegations of authority and re-delegations of authority made to HRSA officials that were in effect immediately prior to this reorganization, and that are consistent with this reorganization, shall continue in effect pending further re-delegation.

This reorganization is effective upon the date of signature.