Rule 391-3-5-.15 - Record Maintenance(1)Requirements for Records and Retention. Any supplier of water shall retain on its premises or at a convenient location near its premises, the following records: (a) Records of microbiological analyses and turbidity analyses made pursuant to these rules shall be kept for not less than five (5) years. Records of chemical analyses made pursuant to these rules shall be kept for not less than ten (10) years. Actual laboratory reports may be kept, or data may be transferred to tabular summaries, provided that the following information is included: 1. the date, place and time of sampling and the name of the person who collected the sample;2. identification of the sample as to whether it was routine distribution system sample, check sample, raw or drinking water sample or other special purpose sample;4. laboratory and person responsible for performing analysis;5. the analytical technique/method used; and6. the results of the analysis.(b) Records of public notices, certifications of public notices and any actions taken by the system to correct violations of these rules shall be kept for a period not less than three (3) years after either the public notice was issued, certification was submitted or the last corrective action was taken with respect to the particular violation involved.(c) Copies of any written reports, summaries or communications relating to sanitary surveys of the system conducted by the system itself, by a private consultant, or by any local, state or federal agency, shall be kept for a period not less than ten (10) years after completion of the sanitary survey involved.(d) Records concerning a variance or exemption granted to the system shall be kept for a period ending not less than five (5) years following the expiration of such variance or exemption.(e) Any system subject to the lead and copper requirements shall retain on its premises original records of all sampling data, analyses, reports, surveys, letters, evaluations, schedules, Division determinations, and any other information required by Rules 391-3-5-.25 or .30. Each water system shall retain the records required by this rule for no fewer than twelve (12) years.(f) Systems must maintain the results of individual filter monitoring taken under Rule 391-3-5-.20(7)(c) and (8)(h) for at least three (3) years.(g) Any system subject to disinfection profiling and benchmarking shall keep the results of the profile and the benchmark (including raw data and analysis) indefinitely.(h) Copies of monitoring plans developed pursuant to this part shall be kept for the same period of time as the records of analyses taken under the plan are required to be kept under paragraph (1)(a), except as specified elsewhere in this part.Ga. Comp. R. & Regs. R. 391-3-5-.15
O.C.G.A. § 12-5-170 et seq.
Original Rule entitled "Operation" adopted. F. Sept. 6, 1973; eff. Sept. 26, 1973.Repealed: New Rule entitled "Record Maintenance" adopted. F. July 5, 1977; eff. July 26, 1977, as specified by Rule 391-3-5-.47.Amended: F. June 25, 1992; eff. July 15, 1992.Amended: F. Sept. 29, 2000; eff. Oct. 19, 2000.Amended: F. Dec. 10, 2002; eff. Dec. 30, 2002.Amended: F. May 27, 2009; eff. June 16, 2009.Amended: New title "Record Maintenance. Amended." F. Jan. 8, 2014; eff. Jan. 28, 2014.Amended: F. Apr. 22, 2021; eff. May 12, 2021.