Cal. Code Regs. tit. 2 § 599.624.1

Current through Register 2024 Notice Reg. No. 45, November 8, 2024

Section 599.624.1 - Contracting for Lodging and/or Meal Expenses - Excluded Employees

The following language is effective October 1, 2024:

Appointing authorities may enter into agreements with restaurants, hotels, and lodging establishments for the furnishing of lodging and/or meals to state employees at or below the rates provided in these regulations when such method of handling is advantageous to the state. When such agreements are entered into, the vendor may receive payment either from the employee, a group leader, or by billing the state on a regular itemized invoice.

(a) Group leaders who pay lodging and/or meal expenses for other personnel may claim reimbursement by submitting a vendor's invoice and a list of names of the employees whose expenses were paid.

(b) Individuals who have specific lodging and/or meal expenses paid by the group leader or agency may not claim reimbursement for those lodging and/or meal expenses pursuant to section 599.619 of these regulations.

(c) The total payment under any such agreement shall not exceed the aggregate of the lodging and/or meal expenses otherwise claimable by the participating employees.

(d) No individual's reimbursement shall exceed the rate(s) negotiated under the provisions of this section or the maximum lodging and/or meal expense rates provided in these regulations, whichever is less.

Cal. Code Regs. Tit. 2, § 599.624.1

Note: Authority cited: Sections 18502, 19815.4(d) and 19820, Government Code. Reference: Section 11030, Government Code.

1. New section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only pursuant to Government Code section 3539.5 (Register 95, No. 52).
2. Change without regulatory effect amending section and Note filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).
3. Amendment of section heading and section filed 9-25-2024; operative 9/25/2024 pursuant to Government Code section 3539.5(b). Submitted to OAL for filing and printing only pursuant to Government Code section 3539.5(b) (Register 2024, No. 39).