Cal. Code Regs. tit. 2 § 599.615.1

Current through Register 2024 Notice Reg. No. 45, November 8, 2024

Section 599.615.1 - Scope - Excluded Employees

The following language is effective October 1, 2024:

(a) It is the purpose of this article to provide and define reimbursement for the actual and necessary out-of-pocket expenses incurred by state officers, employees, and agents because of travel on official state business. Each state agency may determine the time and method of travel, location, and lodging. Each state agency shall determine the necessity for travel and the mode of travel to be reimbursed after leveraging available remote technology such as video and/or phone conference. The state reserves the right to direct employees to use contracted or preferred providers for lodging, transportation, and other travel-related services.

When a state agency determines travel is necessary, it shall ensure that:

* Allowable travel expenses are incurred in accordance with state policy, including any applicable travel service contracts, such as airline, rental car, or lodging contracts.

* The mode of travel to be reimbursed is in the best interest of the state.

Normally, an official state business trip begins when the traveler leaves their residence or headquarters, whichever occurs last, and ends when the traveler returns to their residence or headquarters, whichever occurs first.

Once the necessity and method of travel, location, and lodging have been determined, reimbursement shall be governed by these regulations. The signature of the officer approving travel and payment is certification that the approving party has authorized the travel, that the expenses were incurred in order to conduct official state business and that the items claimed are appropriate and in keeping with these regulations. State agencies shall not have discretion to provide reimbursement at a lower amount unless such discretion is specifically authorized by regulation. Unless otherwise specified, receipts are required for each item of expense of $25 or more.

(b) For the purpose of regulations governing claims for reimbursement an excluded employee is: an employee as defined in California Government Code section 3527(b) or a non-elected officer or employee of the executive branch of government who is not a member of the civil service.

Cal. Code Regs. Tit. 2, § 599.615.1

Note: Authority cited: Sections 18502, 19815.4(d) and 19820, Government Code. Reference: Section 11030, Government Code.

1. New section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only pursuant to Government Code section 3539.5 (Register 95, No. 52).
2. Change without regulatory effect amending section and Note filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).
3. Amendment filed 9-25-2024; operative 9/25/2024 pursuant to Government Code section 3539.5(b). Submitted to OAL for filing and printing only pursuant to Government Code section 3539.5(b) (Register 2024, No. 39).