Opinion
Administrative Order No. 2010-114
November 10, 2010.
Repealing and Replacing Administrative Order No. 99-81.
In accordance with Rule 29, Rules of the Supreme Court, the Supreme Court shall adopt, by administrative order, retention and disposition schedules identifying the length of time court records must be kept prior to destruction.
Therefore, pursuant to Article VI, Section 3, of the Arizona Constitution,
IT IS ORDERED that the attached records retention and disposition schedule is approved and shall be used by the Administrative Office of the Courts, Office of the Chief Justice, and Supreme Court Staff Attorneys pursuant to Rule 29, Rules of the Supreme Court.
IT IS FURTHER ORDERED that Administrative Order No. 99-81, entered on December 29, 1999, is repealed and replaced by the attached schedule.
Dated this 10 th day ofNovember, 2010.
Arizona Supreme Court Record Retention and Disposition Schedule for use by the Administrative Office of the Courts, Office of the Chief Justice and Supreme Court Staff AttorneysA. Definitions
"Historically Significant" means a record concerning a unique or controversial issue, prominent party, or other high profile or newsworthy aspects.
"Records" means any documentary materials, regardless of physical form or characteristic, such as electronic records, email, and information or images maintained in database or electronic document repository.
"Reference Value" means the value a record may serve in providing historical, legal, financial, legislative, or other background on an issue such as history of an on-going program; receipt of notice; or facts and opinions underlying a purchase or policy decision.
"Retention Period" means the period of time during which records must be kept before they may be disposed of, usually a period of years and sometimes contingent upon an event.
B. Transfer to State Archives. The administrative director shall transfer records assigned a permanent retention period to the Director of the Arizona State Library Archives and Public Records (ASLAPR) on an agreed schedule, in recognition of A.R.S. § 41-1347.
C. Retention and Disposition Schedule.
The administrative director, office of the chief justice, and supreme court staff attorneys shall retain and dispose of the records maintained by their respective offices according to the following schedule: