27 Miss. Code. R. 100-7-118
An agency should enter complete contract information into the SPAHRS system and transmit it electronically to the PSCRB for review. The Request for Contract Personnel Services Approval form must be completed in full, following all applicable requirements by the Internal Revenue Code to determine contract type, all DFA requirements for vendor codes, social security numbers and commodity codes, and all PSCRB requirements detailed in the Mississippi Personal Service Contract Rules and Regulations. Only one contract service type may be entered for each request. Agencies must submit necessary vendor codes with vendor number/social security number in SPAHRS.
Requests to modify the terms of previously PSCRB-approved contracts are to be resubmitted to the appropriate regulatory board (if applicable) and approved by that board prior to submission to the PSCRB. Along with the amendment modifying the original contract terms, the approved SPAHRS entry must also be modified.
Agencies must notify the PSCRB upon termination of previously approved contracts for personal and professional services or the completion of the performance of services prior to the original terms of the contract (expiration date). The approved spending authority should be modified to reflect the total dollar amount expended. This modification must be transmitted to the PSRCB for approval. After approval of the modified amount, a termination date should be entered into SPAHRS. The original approved end date remains the end date approved by the PSCRB. A termination date is entered in the "Termination Date" field in SPAHRS.
Options to renew which are not exercised by the agency will be treated as a termination by the PSCRB.
27 Miss. Code. R. 100-7-118