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finding the service insufficient where a copy of summons and complaint was mailed to defendants' workplace, and non-defendant employee who received the copy was not authorized to receive service on behalf of defendants
Summary of this case from Davidson v. U.S. Dep't of StateOpinion
B. Marian Chou, Washington, DC, for Plaintiff.
Nicole L. Lynch, Shana Lyn Frost, Office of the Attorney General, Washington, DC, Alan Russell Siciliano, Decaro, Doran, Siciliano, Gallagher & Deblasis, L.L.P., Lanham, MD, for Defendants.
MEMORANDUM OPINION
PAUL L. FRIEDMAN, District Judge.
This matter is before the Court on the motion of the District of Columbia and Metropolitan Police Department Officer Chancham Spears to dismiss the complaint for insufficiency of service of process pursuant to Rule 12(b)(5) of the Federal Rules of Civil Procedure. For the reasons stated below, the Court will grant the motion and dismiss without prejudice Ms. Chen's claims against the District of Columbia and Officer Spears.
Metropolitan Police Department officers Nicole Ha and Charles Monk are also defendants in this case. Officer Ha acknowledges that she has been properly served. See Defendant Nicole Ha's Motion to Dismiss at 1. Officer Monk has not challenged the sufficiency of plaintiff's service.
The papers submitted in connection with this matter include: defendants' motion to dismiss (" Mot." ); plaintiff's opposition (" Opp." ); defendants' reply (" Reply" ); defendants' supplemental memorandum to the motion to dismiss (" Supp." ); plaintiff's response to defendants' supplemental memorandum (" Supp.Opp." ); and defendants' errata (" Errata" ).
According to Ms. Chen, Officer Charles Monk of the Metropolitan Police Department detained her without cause on a street in the District of Columbia's Chinatown neighborhood in the early morning hours of April 21, 2007. See Complaint ¶ 9 (" Compl." ). It appears that Officer Monk was acting on a mistaken belief that Ms. Chen had failed to pay a $60 bill at a local Red Roof Inn. See id. ¶ ¶ 13-19. Ms. Chen claims that Officer Monk shouted at her, grabbed her left arm, pushed her across the street, " slammed" her on the hood of a car and handcuffed her. Id. ¶ ¶ 9-10. Officer Monk then called Officers Ha and Spears for assistance. See id. ¶ 10. Without advising Ms. Chen of her Miranda rights, " Officer Ha and Spears put [Ms. Chen] into their own police patrol car" and drove her to the complaining Red Roof Inn. Id. ¶ 11. While at the Red Roof Inn, Officers Ha and Spears looked on as Officer Monk searched Ms. Chen, removed $60 from her pocket and gave it to the cashier. Id. ¶ ¶ 12-15. Ms. Chen claims that Officers Ha and Spears never asked Officer Monk why Ms. Chen was being detained, and ignored her pleas for help and her requests for an interpreter. See id. ¶ ¶ 15-16. Later that day, according to Ms. Chen, Officer Monk returned the money to her, admitted that he had made a mistake and apologized to her. Id. ¶ 19.
On January 9, 2008, Ms. Chen filed suit in the Superior Court of the District of Columbia, naming as defendants the District of Columbia, Officer Monk, Officer Ha, Officer Spears and Red Roof Inns. Her complaint set forth eight counts, including claims for personal injury, false arrest and imprisonment, intentional infliction of emotional distress, and a claim under 42 U.S.C. § 1983 alleging violations of Ms. Chen's constitutional rights. Defendants thereafter invoked 28 U.S.C. § 1441(b) and removed the case to this Court. See 28 U.S.C. § 1441(b) (permitting removal of " [a]ny civil action of which the district courts have original jurisdiction founded on a claim or right arising under the Constitution, treaties or laws of the United States" ).
I. SERVICE OF PROCESS
A. Service on Individuals
Service of process upon individuals within a judicial district of the United States is governed by Rule 4(e) of the Federal Rules of Civil Procedure. Rule 4(e)(2) states that service upon an individual may be effected
by delivering a copy of the summons and of the complaint to the individual personally; leaving a copy of each at the individual's dwelling or usual place of abode with someone of suitable age and discretion who resides there; or delivering a copy of each to an agent authorized by appointment or by law to receive service of process.
FED.R.CIV.P. 4(e)(2). Rule 4(e)(1) also permits service to be effected by " following state law for serving a summons in an action brought in courts of general jurisdiction in the state where the district court is located or where service is made." FED.R.CIV.P. 4(e)(1). The Civil Rules of the Superior Court of the District of Columbia establish, in pertinent part, service requirements mirroring those in Rule 4(e)(2) of the Federal Rules of Civil Procedure. See D.C.SUPER. CT. CIV. R. 4(e)(2). Rule 4(c) of the Civil Rules of the Superior Court of the District of Columbia also permits service to be effected upon an individual by certified or registered mail. See D.C.SUPER. CT. CIV. R. 4(c)(3).
B. Service on the District of Columbia
Rule 4(j)(2) of the Federal Rules of Civil Procedure states that service upon " [a] state, a municipal corporation, or any other state-created governmental organization" shall be effected by delivering a copy of the summons and the complaint to the chief executive officer (here, the Mayor of the District of Columbia), or " by serving a copy [of the summons and complaint] in the manner prescribed by that state's law for serving a summons or like process on such a defendant." FED.R.CIV.P. 4(j)(2). Rule 4(j)(1) of the Civil Rules of the Superior Court of the District of Columbia prescribes the method for effecting service of process on the District of Columbia:
Service shall be made upon the District of Columbia by delivering ... or mailing (pursuant to paragraph (c)(3)) a copy of the summons, complaint and initial order to the Mayor of the District of Columbia (or designee) and the Corporation Counsel [now the Attorney General] of the District of Columbia (or designee). The Mayor and the Corporation Counsel may each designate an employee for receipt of service of process by filing a written notice with the Clerk of the [Superior] Court.
D.C.SUPER. CT. CIV. R. 4(j)(1) (emphasis added). Paragraph (c)(3) states that service may be effected " by mailing a copy of the summons, complaint and initial order to the person to be served by registered or certified mail, return receipt requested." D.C.SUPER. CT. CIV. R. 4(c)(3).
The Mayor has designated the Secretary of the District of Columbia as his agent for receipt of legal correspondence including summonses and complaints. See Mayor's Order 2004-77 at 1 (May 14, 2004). In addition, the Mayor has ordered that
[t]he Secretary shall designate from time to time, by office order, one or more personnel to handle the receipt of legal correspondence addressed to the Mayor. The personnel so designated shall receive legal correspondence either from the person effecting service upon the Secretary, from the Unit, or from any other originating or transmitting source, as the case may be.
Id. The Secretary of the District of Columbia has designated Tabatha Braxton, Arlethia Thompson, Erica Easter and Abby Frankson as the employees authorized to receive legal correspondence on behalf of the Mayor. See Mot., Ex. 4, Memorandum from Acting Secretary Stephanie Scott to Deputy Attorney General George Valentine (Jan. 16, 2007); Errata at 1. The Attorney General has designated Darlene Fields, Tonia Robinson and Gale Rivers as the employees authorized to receive legal correspondence on his behalf. See Mot., Ex. 5, Office Order No.2005-19 of the Attorney General (June 6, 2005).
Service of process on the District of Columbia by mail is valid only if the mail is signed for by an employee who is specifically designated to receive service of process. See Byrd v. District of Columbia, 230 F.R.D. 56, 58-59 (D.D.C.2005); Eldridge v. District of Columbia, 866 A.2d 786, 787-88 (D.C.2004). In Eldridge, a case factually similar to this one with respect to service of process, the District of Columbia Court of Appeals stated:
[A]lthough the complaint was mailed to the Office of the Mayor and the Office of the Corporation Counsel and signed for by employees in those respective offices, they were not, however, signed for and received by the specific employees designated to receive service of process. This court, therefore, concludes that [plaintiff] did not effect proper service of process upon the Mayor or the Corporation Counsel in accordance with strictures of Super. Ct. Civ. R. 4(j)(1).
Eldridge v. District of Columbia, 866 A.2d at 787; see also Byrd v. District of Columbia, 230 F.R.D. at 58-59 (quoting Eldridge v. District of Columbia, 866 A.2d at 787).
Finally, Rule 4(m) of the Federal Rules of Civil Procedure places a time limit on service of process. It states:
If a defendant is not served within 120 days after the complaint is filed, the court-on motion or on its own after notice to the plaintiff-must dismiss the action without prejudice against that defendant or order that service be made within a specified time. But if the plaintiff shows good cause for the failure, the court must extend the time for service for an appropriate period.
FED.R.CIV.P. 4(m). Courts routinely dismiss cases for insufficient service of process pursuant to Rule 12(b)(5) of the Federal Rules of Civil Procedure. See 5B CHARLES A. WRIGHT & ARTHUR R. MILLER, FEDERAL PRACTICE & PROCEDURE § 1353, at 334 (3d ed.2004). " The law is clear that ‘ [t]he party on whose behalf service is made has the burden of establishing its validity when challenged.’ " Winder v. Erste, Civil Action No. 03-2623, 2005 WL 736639, at *3 (D.D.C. March 31, 2005) (quoting Light v. Wolf, 816 F.2d 746, 751 (D.C.Cir.1987)).
II. DISCUSSION
A. Service on Officer Spears
Nearly fourteen months have passed since Ms. Chen commenced this litigation. Over one year has passed since defendants filed a motion to dismiss that explained why Ms. Chen's attempt to serve Officer Spears-by mailing a copy of the summons and complaint to his place of work, where it was received by a security guard-failed to comply with the applicable rules. See Mot. at 3-7. Nevertheless, according to defendants, Ms. Chen still has not properly served Officer Spears. See generally Supp. Ms. Chen does not dispute this point. She asserts, however, that she has shown " good cause for [her] failure" to serve Officer Spears and that she therefore should be given more time to effect proper service. FED.R.CIV.P. 4(m).
Ms. Chen's only explanation for failing to serve Officer Spears by this late date is that " Officer Spears is harder to locate than Officer Ha." Supp. Opp. at 3. That claim is belied by the fact that Officers Ha and Spears work at the same location. See Mot., Exs. 1 and 2 (declarations of Officers Ha and Spears). Moreover, Ms. Chen offers no explanation for why she hired a process server to serve Officers Monk and Ha-a method that proved successful-but not Officer Spears. See Supp. Opp. at 3; see also Chen v. District of Columbia, Return of Service and Affidavit (D.D.C. April 22, 2008). Under these circumstances, it is clear that Ms. Chen has failed to make a reasonably diligent effort to serve Officer Spears. See Bachenski v. Malnati, 11 F.3d 1371, 1376-77 (7th Cir.1993) (a " plaintiff's attempts at service need be at the very least ... accompanied by some showing of reasonable diligence" before good cause may be found) (internal quotation marks, alteration and citation omitted). The Court therefore will dismiss Ms. Chen's claim against Officer Spears without prejudice pursuant to Rule 12(b)(5).
B. Service on the District of Columbia
As noted above, plaintiffs are required to serve both the Mayor and the Attorney General in order to properly serve the District of Columbia. Defendants assert (and Ms. Chen does not dispute) that Ms. Chen
attempted service upon both the Mayor and the Attorney General by mailing [a copy of the summons and complaint] via certified mail, return receipt requested, to the general mailing address of both entities.
Mot. at 5. Indeed, it appears that Ms. Chen twice attempted to serve the Mayor and the Attorney General in this manner. See Mot., Ex. 3; see also Supp., Ex. 1. On neither occasion, however, did any of the employees authorized to receive service on behalf of the Mayor receive Ms. Chen's mailings, see Supp., Exs. 2-4; Errata, Ex. 1; nor did any of the employees authorized to receive service on behalf of the Attorney General. See Supp. at 4 n. 3. Ms. Chen therefore failed to effect proper service on the District of Columbia.
Ms. Chen concedes this point, but argues that her failure to effect proper service should be excused because the District is on notice of this action and therefore is not prejudiced by the lack of proper service. See Opp. at 3. In the alternative, she argues that she should be given additional time to effect proper service on the District. See Supp. Opp. at 3-4. According to Ms. Chen, she deserves a third bite at the service apple because she had no reason to know that her first two mailings had not been received by authorized employees until defendants raised the issue. See id. at 3-4.
The Court will not excuse Ms. Chen's failure to effect proper service merely because the District is aware of her suit. See, e.g., Whitehead v. CBS/Viacom, Inc., 221 F.R.D. 1, 3 (D.D.C.2004) (" While the purpose of service is to give a defendant notice of the claims against it, notice alone cannot cure an otherwise defective service." ) (internal quotation marks and citation omitted). Nor will the Court grant her additional time to effect proper service. Defendants argue (and Ms. Chen does not dispute) that
in the Superior Court of the District of Columbia, where Plaintiff filed her Complaint, there was available to Plaintiff in the Clerk's Office documents identifying the designated agents of the Mayor and the Attorney General for service of process.
Reply at 2. Furthermore, after Ms. Chen's first unsuccessful attempt to serve the District, defendants filed a motion to dismiss that explained how to serve the District. Nevertheless, Ms. Chen's second attempt to serve the District was also defective. Mistakes of counsel and ignorance of the rules of service rarely constitute " good cause" for an extension of time under Rule 4(m). See Whitehead v. CBS/Viacom, Inc., 221 F.R.D. at 3. And given Ms. Chen's lack of diligence in attempting to serve the District-it appears she has attempted to do so only twice, and there is no indication that she has attempted to cure her (concededly) defective second attempt-the Court sees no reason to depart from the normal rule here. The Court therefore will dismiss Ms. Chen's claim against the District of Columbia without prejudice pursuant to Rule 12(b)(5). A separate Order consistent with this Memorandum Opinion will issue this same day.
SO ORDERED.
ORDER
For the reasons set forth in the Memorandum Opinion issued this same day, it is hereby
ORDERED that the motion to dismiss for insufficient service of process pursuant to Rule 12(b)(5) of the Federal Rules of Civil Procedure by defendants the District of Columbia and Chancham Spears [2] is GRANTED; and it is
FURTHER ORDERED that plaintiff's claims against the District of Columbia and Chancham Spears are DISMISSED without prejudice.
SO ORDERED.